GME Program Coordinator

The Department of Radiology, in the Duke University School of Medicine, is seeking a GME Program Coordinator to join our team. In this role, you will provide administrative, operational, and programmatic support for the Diagnostic Radiology Residency Program. The program is our largest training program and is led by a Program Director and two Associate Program Directors.

In addition to working with program leadership, this position will work closely with the program’s Administrative Manager and the institutional GME Office to ensure compliance with Accreditation Council for Graduate Medical Education (ACGME) requirements and to support the effective functioning of all program activities. This role also serves as a central resource for trainees and acts as a liaison between the program and internal and external stakeholders.

The ideal candidate for the GME Program Coordinator position will bring a blend of strong administrative capabilities, interpersonal skills, and a proactive, service-oriented mindset.

Description:

• Serve as the Program Coordinator for the Diagnostic Radiology Residency Program.
• Manage the day‑to‑day administrative operations of the residency program, including providing information and guidance to residents.
• Event planning, such as graduation and other celebrations, recruitment events, etc. 
• Manage purchase orders, supply requests, trainee reimbursements, and vendor communications.
• Coordinate program schedules, clinic assignments, call schedules, and rotation blocks.
• Perform various duties such as processing leave of absence requests, tracking timecard submissions, distributing evaluations, and ensuring trainees remain current on all compliance requirements.
• Assist faculty program leadership with maintaining ACGME accreditation, including data collection, documentation, and reporting.
• Support program meetings by preparing agendas, taking minutes, and tracking action items.
• Ensure ongoing program compliance with institutional and regulatory requirements.
• Organize and manage the residency recruitment process, including ERAS application management, interview scheduling, applicant communication, and Match coordination.
• Support onboarding and offboarding activities and serve as a primary contact for trainees throughout these processes.
• Provide verification of credentials to external agencies regarding resident training, which may affect medical licensing and credentialing.
• Maintain web‑based ACGME accreditation surveys.
• Implement updates to the program website, ensuring accuracy and up‑to‑date information.
• Perform other related duties incidental to the work described herein.

Minimum Requirements:

• Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.
• Minimum three (3) years of experience; strongly preferred in Graduate Medical Education.
• Familiarity with ACGME accreditation requirements, ERAS, NRMP, ADS, and common GME-related platforms (e.g., MedHub, QGenda).
• Or, an equivalent combination of relevant education and/or experience.

Preferred Qualifications:

• Professionalism & Confidentiality - demonstrates discretion and sound judgment
• Customer Service Orientation -provides responsive, respectful, and solutions-focused support
• Effective Communication - communicates clearly and professionally in both written and verbal formats.
• Team Collaboration - helps foster a supportive environment and contributes to shared goals and initiatives.

Interested applicants can apply directly here:  https://careers.duke.edu/job/Durham-GME-PROGRAM-COORDINATOR-NC-27710/1354901600/   

Additionally, applicants are welcome to Amina Dixon, HR Departmental Director, Duke Radiology here: amina.dixon@duke.edu