Connecting education to exceptional patient care.

Institutional Coordinator GME

Job Description / Duties

The Institutional Coordinator for Graduate Medical Education (GME) serves as an integral member of the team providing support to the Office of Academic Affairs/Graduate Medical Education (GME) in its mission of oversight and monitoring of 10 Institutionally Sponsored ACGME and Board Approved GME Training Programs with more than 200 Residents and Fellows. Additionally, the position offers support to Academic Affairs/GME as a Major Participating Site to Affiliated ACGME Accredited GME Training programs with more than 125 Residents and Fellows rotating within JPS Hospital and GME Training Programs.

Support the GME Office in all aspects of the Institutional Accreditation Process. Assist with the oversight of Program Accreditation.

Monitor and ensure ACGME Annual Resident, Fellow and Faculty Surveys are completed by the annual deadline. Collect and review all surveys in addition to the Institutional Survey by a subset of the GME Large Committee, providing feedback and action plans if necessary, by the Program Director.

Manage and ensure the Annual Institutional and Program Handbooks are maintained, updated, reviewed and approved by Legal, then released for appropriately needs outlined in the ACGME Institutional, Common, and Program Level requirements.

Provide oversight of credentialing and employment as it relates to the Texas Medical Board for Unrestricted Licensure and Institutional Training Permits for Residents and Fellows, in addition to Rotating Residents and Fellows.

Generate all variations of reports that reside in New Innovations as it relates to all Residents and Fellows and provide the monitoring and oversight of regulatory items related to the Institution and Program.

Maintain accurate GME Resident and Fellow personnel hard copy files and online records. Credentialing documentation must be accurate, present, and in order to ensure continued accreditation.

Collaborate with Director, Academic Affairs to ensure appropriate training for Programs Coordinators to ensure effective utilization of New Innovations. This includes the creation of block schedules for each academic year and ensuring current curriculum goals and objectives are provided and available at the start of each rotation.

Collaborate with Director, Academic Affairs to ensure program coordinators are given the proper initial and continued training, guidance, and oversight to effectively create rotation evaluations that include milestones utilizing the mapping system in the New Innovations GME Database system.

Monitoring, oversight, and communication of all institutionally sponsored GME Program ACGME duty hour requirements and regulatory policies. This is in addition to all affiliated GME Training Programs that utilize JPS GME as a Major Participating Site. Ensure appropriate and frequent communication with the affiliated Institutional and Program GME Offices occur regularly. Ensure all action plans documented related to duty hours are transparent to all involved to eliminate risk of further violations.

Coordinate with residency programs to set up, maintain, and update conference schedules in New Innovations for each academic year. Ensure attendance is tracked effectively.

Coordinates all GMEC Executive, subcommittee meetings, and special called meetings. Details include notices, location, food arrangements, attendance tracking and detailed minutes.

Manage and ensure successful completion of all new incoming Residents and Fellows onboarding, credentialing, and employment files.

Develop and maintain positive and supportive relationships with the JPS GME Programs in addition to affiliated GME programs.

Location Address:

1500 S. Main Street

Fort Worth, Texas, 76104

United States

Qualifications / Required Skills

Required Education and Experience:

BA or BS Degree or equivalent in Nursing, Allied Health, or other related field from an accredited University.

2 plus years of work experience in a healthcare or academic setting.

3 plus years of experience in an automated office environment using computer-based systems.

Required Licensure/Certification/Specialized Training:

Microsoft Office Suite to include Word, Excel, PowerPoint, and Outlook.

Preferred Education and Experience:

2+ years of experience in Graduate Medical Education

New Innovations or other Residency Management System software experience.

Preferred Licensure/Certification/Specialized Training:

C-TAGME (Certification of the Training Administrators of Graduate Medical Education).

Contact Information

Employer Profile

JPS Health Network has been named best hospital in the United States by Washington Monthly Magazine—simply put, we offer the best care to the people of Tarrant County, TX, and we are here to serve everyone, regardless of social or economic status. Come help us make a difference in our community.

At JPS our mission isn’t to chase awards or seek recognition; we are dedicated to providing the best care we can to the people of Tarrant County. We are always looking for dedicated, caring individuals to join our team and contribute not only to our success, but also to the success and health of our community.

Who We Are

JPS Health Network is a $950 million, tax-supported health care system in North Texas. Licensed for 578 beds, the network features over 25 locations across Fort Worth, with John Peter Smith Hospital—home to Tarrant County’s first and only Level 1 Trauma Center, only psychiatric emergency services site, and the largest hospital-based family medicine residency program in the nation—and more than 40 community-based clinics. All told, our network employs more than 7,200 people.

Acclaim is our multispecialty medical practice group featuring over 300 providers serving the JPS Health Network. Specialties range from primary care to general surgery and trauma. The Acclaim group formed around a common set of incentives and expectations supporting the operational, financial, and clinical performance outcomes of the network. Our goal is to provide high quality, compassionate clinical care for every patient, every time.

Why JPS?

We’re more than a hospital. We’re 7,200 of the most dedicated people you could ever meet.  Our goal is to make sure the people of our community get the care they need and deserve.  As community stewards, we abide by three rules:

Own it. Everyone who wears the JPS badge contributes to our journey to excellence.

Seek joy. Every day, every shift, we celebrate our patients, smile, and emphasize positivity.

Don’t be a jerk. Everyone is treated with courtesy and respect. Smiling, laughter, compassion—key components of our everyday experience at JPS.

When working here, you’re surrounded by passion, diversity, and dedication. We look forward to meeting you!

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