Job Description / Duties
The Alliance of Independent Academic Medical Centers (AIAMC) seeks an Administrative Coordinator to perform various administrative duties which are integral to the day-to-day operation of the organization. The position is designed for telecommuting; thus, the Administrative Coordinator will work from his/her home office. This 0.6 FTE (3 days per week) position allows for autonomy, requires self-motivation, and provides tremendous work-life balance.
The Administrative Coordinator reports to the Executive Director. Responsibilities associated with the position include, but are not limited to, the following:
1. Provides administrative assistance to the Executive Director by managing her calendar, staffing Board meetings, taking minutes, and following up on tasks as assigned.
2. Supports the activities of the AIAMC National Initiatives (NIs) with associated responsibilities to include:
a. Serves as AIAMC staff support to the Committee on the Integration of Academics and Quality (CIAQ) by working closely with the CIAQ chairman in the development of committee meeting agendas, staffing meetings, taking minutes, and following up on tasks as needed.
b. Staffs NI cohort calls; and, by doing so, regularly assesses the progress of teams.
c. Prepares surveys and reports at the direction of CIAQ and the Executive Director
3. Serves as AIAMC staff support to designated committees and workgroups by working closely with the Executive Director and the respective Chair in the development of agendas, staffing of conference calls, taking minutes, and following up on tasks as needed.
4. Assists in the planning and execution of on-site meetings, with associated tasks to include:
a. Serves as AIAMC staff liaison with meeting site/hotel staff.
b. Collaborates with continuing education representatives to ensure various requirements are met.
c. Oversees logistics, including room set-ups, audio-visual needs, food and beverage orders and participants’ meeting materials.
Qualifications / Required Skills
To be considered for the position of Administrative Coordinator, the candidate should possess, at a minimum, the following qualifications:
1. High school diploma required; Associate degree preferred.
2. Three years’ experience in an academic health care setting, preferably in medical education.
3. The ability to identify and accomplish tasks in an autonomous manner.
4. Exceptional communication (both oral and written) and organizational skills.
5. Proficiency in computer applications including MS Word, Excel, and PowerPoint.
6. Experience in overseeing meeting planning and on-site logistics.
7. Poise and professionalism in all interactions with internal and external stakeholders.
8. Enthusiastic commitment to the members and to the strategic vision of the AIAMC.
Interested applicants should submit the following documents under one cover no later than August 15, 2021:
· Cover letter (not to exceed one page) that highlights interest and position fit.
· Up-to-date resume.
· 3 to 5 professional references, with at least one being an AIAMC member (current list of AIAMC members may be accessed here: https://aiamc.org/member-directory).
These documents may be emailed or faxed to Kimberly Pierce Burke, AIAMC Executive Director:
· Email: email@example.com
· Fax: 888.AIAMC11 (888.242.6211)
Questions may be directed to Kimberly Pierce Burke via email or by calling 312.836.3712. All inquiries and applications will be kept confidential.
The AIAMC is the only national organization addressing the unique needs of independent academic medical centers. With approximately 70 hospital and health system members, our size provides an environment that encourages and supports networking and collaboration. We actively develop and apply real-world solutions to thrive in the continually changing regulatory and accreditation environment. The AIAMC has a 32-year track record of connecting graduate medical education as a strategic asset for achieving better outcomes. For more information on the AIAMC and its National Initiatives, visit www.aiamc.org.