Connecting education to exceptional patient care.

Medical Director of Graduate Medical Education/Designated Institutional Officer

Job Description / Duties

As part of the central Community Health System’s (CHS) leadership team, the Designated Institutional Official (DIO) will provide oversight and management of the graduate medical education (GME) programs under CHS GME sponsorship.  The DIO will work with both CHS central administration and individual hospital leadership to plan new program growth in alignment with the overall strategic plan and timeline.  The DIO will be responsible for being the key knowledge person and implementation leader for GME programs at each participating facility.  This includes assisting with faculty recruitment and education, problem solving for program development issues, facilitating smooth operations for GME clinical requirements, assessing arrangements for teaching related clinical services and assessing solutions for any other GME related challenges.

Essential Duties and Responsibilities include the following.  Other duties may be assigned.  

Serve as the ACGME required DIO with authority and responsibility for oversight and administration of all GME programs sponsored at participating facilities

Be a team player and leader for all GME programs and initiatives within CHS, including both new and existing programs

Provide leadership and organize resources to enable any facility to comply with ACGME regulations and CHS approved GME policies, including substantial understanding and compliance with the ACGME institutional requirements

Ensure the annual review and update of a statement of institutional commitment to GME that specifies, at a minimum, a commitment to providing necessary educational, financial and human resources for GME program support development

Develop, maintain and strive for consistency for all affiliation agreements with other institutions or community entities that provide training to CHS residents and fellows

Serve as a liaison and primary contact with medical school affiliations at both the corporate and individual hospital level

Contribute, as requested, to both corporate and hospital strategic plan development for medical education, including capital and operating budgets

Review and co-sign all correspondence or documents submitted to the ACGME that address educational deficiency citations or significant changes in the institution or its programs, including financial, that effect their ability to meet accreditation standards

Prepare an annual report of GME activities in accordance with ACGME requirements pertinent to content and present to hospital and corporate leadership

Develop, monitor and update all policies, protocols and guidelines necessary for the administration and conduct of GME at the institutional and program levels

Oversee the management and job performance evaluation of all personnel in CHS’ medical education office

Partner strongly with CHS recruiting department/personnel to recruit and retain needed faculty and program leadership

Assist as needed to ensure that faculty agreements/contracts are being consistently established and managed timely by each facility

Assist hospitals to ensure a successful onboarding for PDs, APDs, and faculty into employment by CHS or however the faculty member is to be employed

Recruit and provide necessary support for professional educators, information specialists, and operations personnel necessary for the educational and administrative conduct of for CHS’ medical education office

Develop educational programs at the institutional level for new GME program development and implementation across all CHS locations, including timelines and goals for development

Ensure all ACGME institutional requirements are monitored and in compliance as well as any other elements required for the periodic re-accreditation of the institution by the ACGME

Conduct regular annual institutional reviews in accordance with all ACGME requirements and institutional protocols

Review and offer feedback on all program applications prepared for Residency Review Committee (RRC) site visits

Oversee and ensure the maintenance of all necessary records, documents and databases for programs, residents, fellows and the institution necessary for regulatory and accrediting purposes and for GME reimbursement as mandated by the Center for Medicare and Medicaid Services (CMS)

As part of the CHS medical education office, in collaboration with CHS human resources, oversee the maintenance of the resident and fellow contracts for employment, including salaries and all benefits as applicable

Work with internal/outside legal counsel, and CHS human resources to assure compliance with all immigration and visa laws and requirements for international medical graduates enrolled as residents and fellows

Assist the Corporate CFO and facility CFO and other Finance/ Reimbursement personnel with the development of the annual GME budget

Oversee payment of all ACGME institutional and program fees

Develop and assure the process for all activities necessary for the orientation of new residents and fellows into CHS facilities (standardize where possible)

Serve as the institutional official for the National Resident Matching Program (NRMP) 

Participate in the regular assessment of the quality of the GME programs and offer feedback/recommendations for improvement

Monitor and assure that all programs have current, required program letters of agreement with other institutions’ programs that provide training to CHS residents and fellows

In conjunction with CHS human resources, write and update, as necessary, job descriptions for program directors and coordinators

Provide job orientation for all new program directors inclusive of CHS goals and standardized approaches around GME, including development timelines and expectations

Oversee and design the job orientation for all new program coordinators; assure support and resources necessary to enable coordinators to fulfill duties and responsibilities

Establish and participate in a standing meeting inclusive of all program coordinators

Work with Program Directors and Program Coordinators to evaluate and retain graduates of the residency programs within CHS, wherever applicable

Review all program rank order lists for programs in your facility with each Program Director and any other requested member of hospital administration prior to submission to NRMP. 

Committees and Councils

Graduate Medical Education Committee (GMEC) – Committee Chair; set monthly meeting schedule; develop meeting agenda; write meeting minutes; responsible for all post-meeting follow-through of action items; communicate committee actions and GME issues to corporate, hospital, medical, department and program administration; will meet not less than quarterly

Medical Executive Board (Corporate) – Member; provide annual GME report; represent interests of department of medical education; meets monthly

Resident/Fellow Forum – Adviser; standing participant; can be excluded at the request of the resident leadership for resident only session; meets monthly

Professional Education Associations – participation in annual ACGME meeting as CHS’ representative, annual meeting

Manage and oversee relationships and activities with regional and state education societies, associations and organizations; determine designees and coordinate activity

Manage relationships and activities with national education societies, associations and organizations and/or determine designees and coordinate activity

Qualifications / Required Skills

MD, DO or PhD

Minimum of five (5) years’ experience with relevant GME experience in roles such as an Assistant Program Director, Program Director or DIO 

Additional Information

Knowledge, Skills and Abilities: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Extensive Knowledge and experience operating Graduate Medical Education programs

Knowledge of and familiarity with the ACGME accreditation process

Commitment to staying abreast of current regulations and upcoming changes

Knowledge of existing software used in the management of multiple residency programs

Ability to plan, organize, delegate and supervise

Ability to handle multiple priorities at once with minimal supervision

Skill in dealing with interpersonal issues and professional relationships with multiple levels of positions within and outside of CHS

Ability to evaluate the effectiveness of existing methods and procedures

Skill in hiring and managing program leadership and teaching faculty

Ability to communicate effectively with clinical and administrative staff and the public 

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel may well require long travel times (often greater than 4 hours).    

Travel and other work activities will likely require the employee to frequently lift and transport objects (luggage, computer bags, training materials, manuals, etc.) up to 25 lbs or greater.  

Typical work travel will generally be away from home will often span many days or more outside the employee’s immediate home area.

Employee must be able to travel independently for frequent/extensive business travel.   

The employee will be frequently exposed to public (airports/hotels/etc.) as well as healthcare environments. 

Contact Information

Ashley Steele

Corporate Human Resources Generalist

Community Health Systems

4000 Meridian Blvd.

Franklin , TN 37067

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